Finish clinical notes during the appointment — not after hours
voiceSync converts natural speech into structured clinical notes in real time, helping providers reduce documentation time and leave work on time—without changing how they practice.
Turn clinical documentation into hands-free voice charting
Providers are spending valuable clinical time typing notes instead of focusing on patient care—often finishing documentation after hours just to stay compliant. Over time, this constant backlog contributes to burnout, inconsistent records, and reduced quality of care.
voiceSync removes this friction by converting natural speech into complete, structured clinical notes in real time. Documentation happens during the appointment, not after it—making charting a seamless part of care instead of a daily burden.
AI-powered voice recognition
voiceSync accurately captures spoken clinical observations using dental-specific terminology, anatomy, and procedure language—converting speech into structured documentation without typing or post-visit edits.
Result: High accuracy for dental terminology and minimal after-hours charting.
Automatic SOAP note generation
Spoken input is automatically organized into complete SOAP notes—Subjective, Objective, Assessment, and Plan—so documentation meets clinical standards without manual formatting.
Result: Significant reduction in documentation time with consistent, audit-ready notes.
Real-time chart integration
Notes sync directly to patient charts as they’re created, eliminating delayed updates and reducing the risk of missing or incomplete documentation.
Result: Immediate chart availability and fewer documentation gaps.
Multi-provider voice training
voiceSync adapts to each provider’s speech patterns, accents, and clinical preferences, ensuring consistent performance across providers and specialties.
Result: Reliable recognition for every provider without retraining workflows.
AI-powered coice recognition
voiceSync captures natural clinical speech using dental-specific terminology, anatomy, and procedural language—converting spoken observations into structured documentation without typing or correction.
Automatic SOAP note generation
Spoken input is automatically organized into complete SOAP notes (Subjective, Objective, Assessment, Plan), ensuring consistent structure and documentation standards without manual formatting.
Real-time chart integration
Clinical notes sync directly to patient charts as they are created, eliminating delayed documentation and reducing the risk of missing or incomplete records.
Intelligent procedure recognition
voiceSync identifies procedures as they’re dictated and supports accurate documentation by mapping spoken descriptions to structured clinical entries—reducing downstream documentation and billing friction.
Multi-provider voice training
Each provider receives a personalized voice profile. voiceSync adapts to individual speech patterns, accents, and terminology preferences across providers and specialties.
Treatment Plan Voice Documentation
Providers can dictate treatment recommendations, alternatives, and patient discussions directly into treatment plans with automatic organization for clear, complete records.
Compliance and audit trail
Every voice entry, edit, and approval is logged automatically, creating a clear audit trail that supports documentation standards and regulatory requirements.
Ready to finish clinical documentation during the workday?
voiceSync plans
Flexible documentation support for practices of every size
CHOOSE YOUR RECEPTION PLAN
$297/month per provider
Ideal for solo providers looking to reduce daily documentation time without changing workflows.
Starter
Designed for practices documenting 100+ appointments per month
Reduces manual charting and after-hours documentation
Fast setup with standard voice templates
Personal voice profile per provider
ROI timeline: Pays for itself by saving approximately 10 hours per month
Expected outcome: Significant reduction in daily charting time
Time savings: ~15 hours per week per provider
$497/month per provider
Built for multi-provider practices managing higher patient volume and complex procedures.
Professional
Advanced voice recognition trained on dental procedures
Automatic SOAP note structuring
Treatment plan voice documentation
Intelligent procedure recognition
Real-time chart integration across providers
ROI timeline: Strong ROI typically achieved within 90 days
Expected outcome: Near elimination of after-hours charting
Advanced features: Procedure recognition and treatment plan documentation
Custom
Designed for multi-location or specialty practices requiring standardized documentation and reporting.
Enterprise
Custom voice templates across locations
Practice-wide documentation standards
Advanced compliance and reporting tools
Dedicated implementation and success manager
ROI timeline: Custom analysis based on provider count and volume
Expected outcome: Consistent documentation quality across all locations
Advanced features: Custom templates, audit reporting, enterprise support
Why voiceSync vs. manual clinical documentation
- Manual documentation → voiceSync AI voice documentation
- Hours of daily typing → Notes captured naturally during the visit
- Fragmented SOAP notes → Structured, complete clinical documentation
- After-hours charting → Documentation completed in real time
- Provider fatigue → Conversational, low-effort note capture
- Delayed record updates → Immediate availability in the patient record
- Generic dictation tools → Dental-specific voice recognition and workflows
Implementation
voiceSync is configured to match how each provider documents care. We create individual voice profiles, tailor note templates, and align workflows to your existing clinical processes—so providers can document confidently from day one.
What’s included
- Individual voice profile setup per provider
- Custom note and SOAP structure configuration
- Dental terminology and specialty tuning
- Workflow alignment with your PMS
- Go-live validation and accuracy review
Integration
voiceSync writes directly into your practice management system fields as providers speak—eliminating copy-paste steps and delayed charting. Documentation happens during the visit, not after it.
Supported integrations
- Direct field mapping to major PMS platforms
- Clinical note modules
- Periodontal and specialty charting tools
- Treatment planning software
- Context sync with scheduling and patient data
Security & Compliance
voiceSync is built with structured access controls and secure data handling to support responsible clinical documentation. Voice input is processed securely, with documentation retained according to practice policies.
Security features
- Encrypted data processing
- No permanent voice storage after transcription
- Role-based access controls
- Detailed documentation audit trails
- Secure multi-provider environments
Training & Support
Each provider receives personalized voice training to improve recognition accuracy and documentation flow. Our clinical documentation team continues optimizing performance as usage patterns evolve.
Support includes
- One-on-one provider voice training
- Documentation best-practice coaching
- Template and workflow adjustments
- Technical support access
- Ongoing accuracy and performance reviews
Frequently asked questions
How accurate is voiceSync for dental documentation?
voiceSync is trained on dental-specific language, including anatomy, procedures, and clinical terminology. This allows it to capture notes more accurately than general dictation tools and reduce the need for manual corrections.
Can multiple providers use voiceSync with different speaking styles?
Yes. voiceSync supports multiple providers within the same practice and adapts to different speech patterns, accents, and clinical workflows—making it practical for group practices and multi-provider environments.
Will voiceSync work in busy or noisy clinical settings?
voiceSync is designed for real-world clinical environments and performs reliably during chairside conversations, even when background noise is present.
How long does it take to learn voiceSync?
Most providers are comfortable using voiceSync within a single day. The system is designed to fit naturally into existing workflows without requiring extensive training or behavior changes.
Does voiceSync replace my existing practice management or EHR system?
No. voiceSync works alongside your existing systems, capturing documentation in real time and making it available for review, editing, and finalization within your current records workflow.
Can providers review or edit notes before they are finalized?
Yes. Providers maintain full control over their documentation and can review, edit, and approve notes before they are completed or stored.
What types of documentation can voiceSync support?
voiceSync supports a wide range of clinical documentation, including visit notes, procedure explanations, and structured clinical summaries—without relying on manual typing.
Is voiceSync suitable for solo practices and large groups?
voiceSync is flexible and scalable, making it suitable for solo providers, group practices, and multi-location organizations.
Eliminate after-hours charting—starting this week
Give your providers their evenings back. voiceSync captures complete, review-ready clinical notes during appointments, so documentation happens naturally—without typing, delays, or burnout.
Contacts
info@dsmsolutions.ai
(856) 378-1269
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